We: Are looking for YOU.
We are currently seeking a PROGRAM ASSISTANT to be based out of our WOODLAND and/or WEST SACRAMENTO offices.
PROGRAM ASSISTANT - How You Will Help
In this role as a PROGRAM ASSISTANT, you will provide a wide variety of administrative and staff support at a program level including:
- Scheduling and coordination of visits and intakes with families
- Collecting, entering and distributing program data and maintaining files
- Compiling information and assisting in the development of program reports
- Scheduling a high volume of visitation sessions that include managing staff members' daily schedules in a variety of locations
- Greeting visitors and taking phone calls, referring visitors and callers to the appropriate staff or office
- Ensuring the smooth operation of the office including but not limited to: ordering supplies, operating a variety of standard office machinery and maintaining inventory of office supplies, books, food and beverages
A successful PROGRAM ASSISTANT in this role is someone who has strong time management skills and is comfortable working in a fast-paced environment including the ability to multitask, organize and prioritize many responsibilities and due dates.
The PROGRAM ASSISTANT will be comfortable in interacting and contacting parents, caregivers and county partners to gather information and complete intake paperwork for program enrollment.
PROGRAM ASSISTANT- You Must Have
High School Diploma or equivalent plus priorexperience providing office/clerical support to programs (experience in a social services setting is an added bonus!)
An alignment with the mission of our Organization that children belong in loving, stable and lifelong families
Strong interpersonal skills to engage and establish rapport and trust with families, including multi-generational families in diverse communities
Ability to problem solve, assess a child’s needs and report concerns to supervisors
Demonstrated patience and flexibility when working with children and adults
Excellent written and verbal communication skills
Must be highly skilled in Microsoft Word, Excel, Outlook, Publisher and data entry
Minimum keyboard skills of 55 WPM
Ability to transport children in personal vehicle
Availability evenings and Saturdays to support program needs on occasion
PROGRAM ASSISTANT- You Might Have (Desired, Not Required)
Experience interviewing adults and gathering sensitive information
Understanding of the juvenile court process and how trauma and separation can affect families
You must meet all health screening, drug testing and background investigation clearances, as well as possess a valid driver’s license, insurance and have an acceptable DMV record and reliable transportation.
In order to accommodate the schedules of some families, this position requires availability in evenings and Saturdays and some flexibility on schedule changes. We offer 100% paid healthcare insurance, competitive pay, retirement savings plans and paid time off. In addition, we offer schedule flexibility to work with your life goals and the families you will support.
Thank you for your interest in Lilliput Families. To apply for this position please complete the form and attach your resume. If your qualifications match the position requirements, we will be in touch. For further assistance please email Careers@lilliput.org.